Add a Recurring Meeting to Your Course with No Set Date or Time
There are multiple ways to create a zoom meeting, but this is the easiest way with the least amount of steps required for faculty who would like to meet with their students. The link will be posted in course site.
OPEN ENDED MEETING ALWAYS AVAILABLE
If you want to simply add a meeting link that can be re-used over and over again at any time, choose this option!
To schedule a meeting in Zoom from Course Site, turn editing on (upper right-hand corner) and select the "Add an Activity or Resource" at the bottom in the topic of your choice and scroll down to Zoom Meeting under Activities.
You will then need to complete the following form. You can title your meeting, add a description such as days and times to meet, and then check the option for reoccurring meeting.
If you check the option for a recurring meeting – then the date and time will be greyed out.
Recommended: Keep only authenticated users checked. Consider adding a waiting room if desired. Add an alternative host if you have another person you would like to run your meetings. (Please note the icloud recording will be associated with first host who logs into the meeting.)
When you are finished editing, click "save and return to course". You will then see a Zoom link listed in your course under your topic. Students will be able to launch meeting at time that you designate using this link. Please see instructions for getting started in Zoom.
QUICK FIX - How to keep a recurring meeting private: You can also choose to lock the meeting (option found only during a zoom meeting in participants panel). Once the meeting is locked, no other students will be able to join the meeting and this could be frustrating to students.
Setting Up Office Hours with a Waiting Room
If you would like to be notified that a student attempted to join the meeting so you can approve entry as needed add a waiting room. You will then be able to approve who enters the meeting.
With the updated zoom app, the meeting host can now turn the waiting room off and on from within the meeting if you forget to add when setting up the meeting in course site.
Scheduling a meeting in Zoom for a specific date and time
SCHEDULE FOR A SPECIFIC DATE AND TIME
If you want to make sure each of your zoom meetings is only available for a set specific date and time-- and do not mind manually scheduling additional zoom meetings as needed for specific times, choose this option!
For example, if you plan to hold office hours -- Tuesday and Thursday each week - you will need to add two sessions per week for your students to join.
To schedule a meeting in Zoom from Course Site, turn editing on (upper right-hand corner) in course site and select the "Add an Activity or Resource" at the bottom of a topic of your choice and scroll down to Zoom Meeting under Activities.
You will then need to complete the following form. You can title your meeting, add a description, and then set a scheduled start date.
Best Practice for Hosting a Zoom Meeting from Course Site
LAUNCH MEETING FROM COURSE SITE AND USE ZOOM APP
Launch meeting by clicking on the link you added to your course site.
1) If you haven't yet, download and install the zoom app on your device. Once only! (NUMBER 1 -see screen shot below)
- Follow the directions to install the zoom app
- Log in with your Lehigh SSO credentials
- Add "Lehigh" zoom.us when prompted
2) The next time you click on a zoom link in your course, always choose to open application. (NUMBER 2 -see screen shot below)You will be signed into your Lehigh Zoom account and able to host your meeting.